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These three meetings are a simple, straightforward example of how to conduct reflexivity sessions, designed to be easy to follow while remaining flexible. Each session provides a clear structure for reflection, feedback, and documentation, but they can be easily adapted to different contexts, group sizes, or timelines. Their openness allows teams to adjust agendas, prompts, or formats based on the specific needs of participants and the organisation, making reflexivity both practical and responsive throughout the participatory process.

3 posts

Closing the Loop: Lessons and Commitments
Purpose: Review the process, reflect on outcomes, and reinforce transparency and accountability.Agenda: Welcome & Context (5 min) Outline goals for the final reflexivity session. Process Review (20 min) Present achievements, challenges, and feedback received during previous sessions. Discuss how participant input shaped the outcomes. Open Discussion (25 min) Invite participants to share final reflections, critiques, and suggestions for future processes. Discuss what the team learned about inclusivity, b …
How Are We Doing? Mid-Process Reflection
Purpose: Review progress, identify emerging gaps, and collect community critique.Agenda: Welcome & Recap (5 min) Briefly summarise insights from Meeting 1 and actions taken. Feedback Round (25 min) Invite participants to share experiences of inclusion, openness, or bias in the process so far. Use prompts like: “What’s working well for participation?” “Where are voices could be more present?” Collaborative Problem-Solving, Obervations, and Celebrations (20 min) Brainstorm adjustments or improvements based …
Setting the Stage: Our Assumptions and Commitments
Purpose: Introduce the reflexivity process, make assumptions explicit, and invite initial community input.Agenda: Welcome & Context (10 min) Introduce the purpose of reflexivity sessions. Mapping Perspectives (20 min) Discuss whose voices have traditionally been included or excluded. Invite participants to share initial expectations and concerns. Group Reflection (15 min) Identify potential barriers to inclusive participation. Capture suggestions for addressing gaps. Next Steps (5 min) Outline how partici …

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