Privacy Statement

About INSPIRE and Your Privacy

This Privacy Statement for Platoniq Foundation describes how and why we might access, collect, store, use, and/or share (‘process’) your personal information when you use our services including when you visit our platform at http://participate.inspiredemocracy.eu/

By accessing this platform, participants agree to abide by all terms outlined in this legal notice and other applicable regulations. They commit to using the platform's content and services responsibly and lawfully, refraining from any illegal or unethical actions. The platform is managed by Fundación Platoniq, acting on behalf of INSPIRE. We do not collect any information from third parties.

Reading this Privacy Statement will help you understand your privacy rights and choices. We are responsible for making decisions about how your personal information is processed. If you do not agree with our policies and practices, please do use our services. If you still have any questions or concerns contact us at info@platoniq.net

This privacy policy is designed to complement the Terms of Service, by outlining how your personal data is collected, used, and protected during your engagement with the platform.

What is INSPIRE?

The INSPIRE platform promotes creative and inclusive participation in policymaking. It brings together diverse groups to co-create innovative ideas for a more democratic society. The platform is envisioned as a hub for participatory research, experimentation, and engagement, dedicated to fostering a more inclusive and participatory society. It centres on amplifying the experiences and knowledge of marginalised groups to inform and shape more equitable policies. Additionally, it explores the potential of arts-based methods to create intersectional inclusive spaces, reimagining democracy in ways that infuse creativity and enjoyment into policymaking processes.

Roles in Data Management

This platform is managed by Fundación Platoniq, who is acting on behalf of the INSPIRE

Registered office: Carrer Forn de l’Olivera, 22-07012, Palma de Mallorca, Islas Baleares CIF: G-57728172

Public Registry: Register of Foundations of State Competition with the number 1438 EDU

The platform complies with the General Data Protection Regulation (GDPR) and relevant EU data protection regulations. Personal data is processed in a lawful, fair, and transparent manner to achieve the platform's objectives. Robust technical and organizational measures are in place to ensure confidentiality, integrity, and accountability of personal data. Users may exercise their data protection rights by contacting the relevant Data Controller or Fundación Platoniq at info@platoniq.net. Fundación Platoniq is both the Data Processor and Data Steward of the platform. As the Data Processor Fundación Platoniq is responsible for processing data only as instructed by Data Controllers, maintaining data security and assisting Data Controllers in fulfilling their GDPR obligations, and notifying Data Controllers of any data breaches promptly.

As Data Stewards they are responsible for ensuring the integrity of participatory processes on the platform, including proposals, voting, and other engagement activities, safeguarding against any manipulation or unauthorized influence in user interactions, and providing transparent oversight to guarantee that all participatory actions are authentic and fair.

Pilot Project Administrators: Act as Data Controllers for their specific projects in the UK, Poland, Ireland, Bulgaria, Hungary, Portugal, and the Czech Republic. Your data controller should be able to provide clear information to users about data processing practices, ensure the lawful collection and processing of personal data, and respond promptly to user inquiries or requests regarding data.

Each local participatory proceeding will be managed by a designated partner, who will act as the Data Controller and Administrator for their respective Pilot, as follows:

• For the pilot in the United Kingdom, the Data Controller and Administrator is Sonia Bussu (University of Birmingham).

• For the pilot in Poland, the Data Controller and Administrator is University of Warsaw.

• For the pilot in Ireland, the Data Controller and Administrator is CiviQ and University of Cork.

• For the pilot in Bulgaria, the Data Controller and Administrator is ArcFund, Sofia.

• For the pilot in Hungary, the Data Controller and Administrator is Daniel Oross (HUN REN Centre for Social Sciences, Budapest).

• For the pilot in Portugal, the Data Controller and Administrator is Institute of Social Sciences of the University of Lisbon (ICS-UL).

• For the pilot in the Czech Republic, the Data Controller and Administrator is Czech Academy of Sciences.

Each partner is responsible for ensuring compliance with applicable data protection regulations within the scope of their Pilot activities.

Your Privacy Rights

We respect your privacy and adhere to the General Data Protection Regulation (GDPR). Here are your rights:

1. Access Your Data: Request access to your personal data (commonly known as a "data subject access request"). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.

2. Correct Your Data: Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected, though we may need to verify the accuracy of the new data you provide to us.

3. Delete Your Data: Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.

4. Object to processing: Where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground as you feel it impacts on your fundamental rights and freedoms. You also have the right to object where we are processing your personal data for direct marketing purposes. In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.

5. Restrict Processing: This enables you to ask us to suspend the processing of your personal data in the following scenarios: (a) if you want us to establish the data's accuracy; (b) where our use of the data is unlawful but you do not want us to erase it; (c) where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or (d) you have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.

6. Data Portability: Request the transfer of your personal data to you or to a third party (right to data portability). We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.

7. Withdraw Consent: Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.

To exercise any of these rights, contact us at info@platoniq.net.

What Information Do We Collect?

Personal Data You Provide:

Name

Email Address

Username

Password

User-Generated Content (e.g., comments, proposals, or any other content you create and share on the platform)

This information is collected when you register and participate in activities on the platform.

Sensitive Data
We do not process sensitive personal data (e.g., racial or ethnic origin, religious beliefs, etc.).

Data Retention
Your data is retained only as long as necessary to fulfill the platform’s purpose or comply with legal obligations. When no longer needed, it will be deleted or anonymized. If immediate deletion is not possible (e.g., due to backup systems), we will securely store the data until it can be removed.

Legal Basis for Data Processing

The processing of your data is carried out in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation - GDPR). The legal basis for processing includes:

• Consent: Provided when you register and participate in the platform's activities.

• Legitimate interest: For purposes such as research, analysis, and improving the platform’s functionalities.

Updates to This Policy

We reserve the right to amend the terms of this Privacy Policy and will notify you by providing a clear notice of these changes by email or on our Website, and in this Privacy Policy. If you continue to use our services after such an update, you will be deemed to accept the new terms. If you do not accept the update, please terminate your account or notify us and we will terminate your Account and remove any of your personal data (except as required to be maintained for legal purposes), and you will not be able to continue to use our services.

Reporting a Vulnerability

Security is very important to us.
If you encounter any issue regarding security, please disclose the information responsibly by sending an email to security@platoniq.net. We appreciate your effort to make the INSPIRE platform more secure.

Governing Law

This Privacy Policy is governed by the laws of Spain, unless specified otherwise by local regulations.

Contact Us:
For questions or to exercise your privacy rights, email us at info@platoniq.net