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In INSPIRE, tracking progress is understood as part of safer, more consequential participation rather than an add‑on. So starting whilst you're planning your participatory process will help you integrate recording and developing how you design how you track your progress.
Three of the INSPIRE pilots adopted a similar approach by using Decidim’s accountability feature to document what happens to proposals on public policy over time that emerge from their arts-based methods and practice. Through this feature, participants and institutions can co‑create a visible record of each proposal or demand, the public body or actor responsible, the agreed actions, timelines, and current status. Rather than treating this as a static log, teams are encouraged to treat it as a living tracker that is updated with institutional responses, delays, adaptations, and new commitments. Returning to the tracker in follow‑up meetings and assemblies, asking together “What moved? What got stuck? Why?” helps transform online participation into an ongoing practice of shared monitoring and accountability, and supports participants in seeing how their contributions travel beyond a single workshop or debate.
Case: West Midlands Policy Tracker
The West Midlands, a region in central England shaped by long histories of industrialisation, migration, and spatial inequality, continues to face significant challenges in youth access to employment, education, and public institutions. Within this context, the West Midlands INSPIRE process brought together fifteen young “co-creators” who used legislative theatre and participatory research to articulate lived experiences of youth employment and to demand structural change rather than symbolic consultation (Ezeldeen et al., 2025).
A central outcome of the process was the adaptation of Decidim’s accountability component into a youth-led policy tracker. This tool was used to follow the trajectory of proposals developed through the legislative theatre event You’re Fried: The Realities of Youth Employment (March 2025) and subsequent workshops. The tracker combined a shared record of policy proposals, the institutions responsible, and the commitments made (e.g. the development of a youth-led evaluation programme for career support systems). Rather than functioning as a static repository, it was designed as a living accountability infrastructure, enabling young participants to monitor progress and sustain dialogue with policymakers over time.
The tracker began to take shape before the formal end of the project. Young co-creators documented key moments from performances, interviews, and exchanges with institutional actors (“Elders”), using these as anchors for defining commitments and structuring follow-up engagement (Ezeldeen et al., 2025). This approach ensured continuity between participatory moments and institutional processes.
Co‑design a simple, visible tracker with participants about the commitments made with organisations, policy makers, allies etc.(e.g. on Decidim, a shared document, or a public page)
Update it regularly with institutional responses, delays, updates, and changes
Use it as a prompt in follow‑up meetings: “What moved? What got stuck? Why?”